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1. Office Accommodation
The basic office accommodation contract is an “occupation licence” not a lease. The fee includes rent, non-domestic rates, furniture, heating, lighting, maintenance, cleaning, security, free broadband access, reception services including diverted call handling and access to the kitchen and toilet facilities. It pays for everything other than phone calls and consumables.
Car parking is free but limited and is available on a first come, first served basis.
Each office has a designated capacity of work spaces.
The basic licence fee will be £450 per space per month, which is subject to an annual review on 1 January in light of the prevailing market. This fee will be charged in full for each occupied space and at half price for each unoccupied space, so adding a premium for those licensees who wish to have a low occupancy level. In addition there will be a discount for a high occupancy level so providing an incentive to make best use of the space in the Centre.
The effect of this fee structure can be seen in the table below
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Capacity
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Occupancy
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Basic Fee
|
Discount Ratio
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Monthly Fee
|
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1
|
1
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450
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1
|
450
|
|
2
|
1
|
675
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1
|
675
|
|
|
2
|
900
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0.9
|
810
|
|
3
|
1
|
900
|
1
|
900
|
|
|
2
|
1125
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0.9
|
1012.5
|
|
|
3
|
1350
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0.8
|
1080
|
|
4
|
1
|
1125
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1
|
1125
|
|
|
2
|
1350
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0.9
|
1215
|
|
|
3
|
1575
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0.8
|
1260
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|
|
4
|
1800
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0.75
|
1350
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6
|
1
|
1575
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1
|
1575
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|
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2
|
1800
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0.9
|
1620
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|
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3
|
2025
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0.8
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1620
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|
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4
|
2250
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0.75
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1687.5
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|
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5
|
2475
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0.7
|
1732.5
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|
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6
|
2700
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0.65
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1755
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2. Office Extras
Meeting room booking £15 per hour, for short meetings
Photocopies (B&W) £0.05 each
Photocopies (Colour) £0.15 each
Stationery Small amounts are free
Printer paper £3.50 a ream of 80 gram paper
Kenco coffee £0.50
Fax £0.10 per sheet
Outgoing telephone call Line charge of £5 per month, plus calls at cost
Postage at cost plus 20% to include the franking and collection services charge
Staff support £12.00 per hour
IT support £25.00 per hour
Email address £5 per month
3. Meeting Rooms
The Boardroom and Conference Room are available to the public or licensees for booking on a full or half day basis.The Boardroom prices are
Full day £90
Half Day £50
The Conference Room prices are
Full day £140
Half day £70
Equipment hire: Laptop, Screen Projector, OHP, Plasma screen video monitor
£20 per item per booking
£10 for the flip chart per booking
Refreshments: Tea and coffee, £2.50 per person per booking
Lunch £6.00 per person
4. Link Clients
These clients do not occupy an actual office, but they use the Centre as a local presence, mail address, and telephone answering point and a “virtual” office with access to the Centre’s support facilities. The monthly fee is £75
5. Payment Terms
As from 1st April 2009, all clients will be required to pay their fees promptly within 14 days of the invoice date as a condition of their continued occupation licence or their Link Client service. VAT will charged at the standard rate
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