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1. Office Accommodation
The basic office accommodation contract is an “occupation licence” not a lease. The fee includes rent, non-domestic rates, furniture, heating, lighting, maintenance, cleaning, security, free broadband access, reception services including diverted call handling and access to the kitchen and toilet facilities. It pays for everything other than phone calls and consumables.
Car parking is free but limited and is available on a first come, first served basis.
Each office has a designated capacity of work spaces.
The basic licence fee will be £450 per space per month, which is subject to an annual review on 1 January in light of the prevailing market. This fee will be charged in full for each occupied space and at half price for each unoccupied space, so adding a premium for those licensees who wish to have a low occupancy level. In addition there will be a discount for a high occupancy level so providing an incentive to make best use of the space in the Centre.
The effect of this fee structure can be seen in the table below
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Capacity
|
Occupancy
|
Basic Fee
|
Discount Ratio
|
Monthly Fee
|
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1
|
1
|
450
|
1
|
450
|
|
2
|
1
|
675
|
1
|
675
|
|
|
2
|
900
|
0.9
|
810
|
|
3
|
1
|
900
|
1
|
900
|
|
|
2
|
1125
|
0.9
|
1012.5
|
|
|
3
|
1350
|
0.8
|
1080
|
|
4
|
1
|
1125
|
1
|
1125
|
|
|
2
|
1350
|
0.9
|
1215
|
|
|
3
|
1575
|
0.8
|
1260
|
|
|
4
|
1800
|
0.75
|
1350
|
|
5
|
1
|
1350
|
1
|
1350
|
|
|
2
|
1575
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0.9
|
1417.5
|
|
|
3
|
1800
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0.8
|
1440
|
|
|
4
|
2025
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0.75
|
1518.75
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|
|
5
|
2250
|
0.7
|
1575
|
|
6
|
1
|
1575
|
1
|
1575
|
|
|
2
|
1800
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0.9
|
1620
|
|
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3
|
2025
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0.8
|
1620
|
|
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4
|
2250
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0.75
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1687.5
|
|
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5
|
2475
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0.7
|
1732.5
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|
|
6
|
2700
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0.65
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1755
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2. Office Extras
Meeting room booking - £20 per hour, for short meetings (max 2 hours)
Photocopies (B&W) - £0.05 each
Photocopies (Colour) - £0.15 each
Stationery at cost plus - 25%
Printer paper - £3.50 a ream of 80 gram paper
Kenco coffee - £1.00
Fax - £0.10 per sheet
Outgoing telephone call - Line charge of £5 per month, plus calls at cost plus 50%
Postage - at cost plus 50% to include the franking and collection services charge
Staff support - £15.00 per hour
IT Specialist Support - £55.00 per hour
Email address - £5 per month
3. Meeting Rooms
The Boardroom and Conference Room are available to the public or licensees for booking on a full or half day basis.
The Board Room prices are
Full day - £100
Half Day - £60
The Conference Room prices are
Full day - £180
Half day - £100
Equipment hire: Laptop, Screen Projector, OHP - £20 per item per booking
46” Plasma TV/Monitor - £30 per booking
Flip chart - £10 per booking
Refreshments: Tea, coffee and biscuits - £2.50 per person per half day booking
Sandwich Lunch - £7.00 per person
4. Virtual Offices
These clients do not occupy an actual office, but they use the Centre as a local presence, mail address, and telephone answering point and a “virtual” office with access to the Centre’s support facilities. The monthly fee is £75, plus £0.40 for each message and £0.25 for each item of mail received
For clients who do not require the telephone answering service we also offer a mail handling service only. The monthly fee is £50.00
5. Payment Terms
All clients will be required to pay their fees promptly within 14 days of the invoice date as a condition of their continued occupation licence or their Virtual Office service. VAT will charged at the standard rate
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